1. Introduction

This policy outlines the guidelines and procedures applicable to employees seeking to engage in remote work from locations beyond their designated primary work site. This policy aims to ensure consistency, maintain productivity, and address legal and operational considerations. 

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        2.  Eligibility 

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​a. Employees eligible for remote work:

- Full-time employees in good standing.

- Employees whose roles are suitable for remote work.

- Employees who fulfill any criteria established by the client and Vandey Consultancy Pvt Ltd.

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b. Employees not eligible for remote work:

- Employees in roles that require physical presence at the primary work location.

- Employees on disciplinary action. 

 

        3. Terms and Conditions

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• Employees are required to maintain their status as permanent residents of India and retain an active salary bank account.

• Employees are supposed to sign the agreement letter for the work aboard.

• Employee would receive a salary of INR.

• Employee cannot undertake any other job obligation while in contract with the client.

• The request for work from abroad is restricted to certain regions to maintain the time zone. The allowed regions are Europe, the Middle East, and Asia. NAM countries are not allowed.

• According to legal boundaries, Employees should not exceed a duration of 183 days or six months while working abroad. 

 

        4. Application Process

 

  a. Employees requesting to work from abroad must submit a formal request to their client reporting manager.  

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  b. The request should include:

- Proposed location and duration of remote work.

- Business justification for working from abroad.

- Confirmation of internet access and necessary equipment availability.

- Acknowledgment of compliance with local laws and regulations.

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c. Upon validation and approval by the reporting manager of the client, the request must then be forwarded to the Human Resources department of Vandey Consultancy Pvt Ltd.

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d. Following a thorough review of the request and assessment of eligibility, the Human Resources department shall grant approval. 

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5. Expectations and Responsibilities

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a. Productivity: Remote employees are expected to maintain the same level of productivity as when working from the primary work location.

 

b. Communication: Remote employees must communicate regularly and effectively with their manager, team members, and other relevant stakeholders.

 

c. Availability: Remote employees must adhere to the company's standard working hours and be available for meetings and collaborations as required.

 

d. Data Security: Remote employees must comply with the company's data security policies and procedures, including the secure handling of sensitive information. 

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        6. Legal and Compliance Considerations

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a. Tax Implications: Employees working from abroad may be subject to different tax laws and regulations. It is the employee's responsibility to seek advice from a tax professional regarding their tax obligations.

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b. Employment Laws: Employees must comply with the employment laws and regulations of the country in which they are working. This includes, but is not limited to, work hours, leave entitlements, and employment contracts. 

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7. Termination of Remote Work Arrangement

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a. The company reserves the right to terminate a remote work arrangement at any time, with or without cause.

 

b. Reasons for termination may include but are not limited to, performance issues, violation of company policies, or changes in business needs.

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8. Acknowledgment 

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By submitting a request to work from abroad, employees acknowledge that they have read, understood, and agreed to comply with the terms and conditions outlined in this policy. 

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9. Approval Signatures 

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[Space for employee signature] [Space for manager signature] [Space for HR signature] 

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10. Review and Updates 

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This policy will be reviewed periodically and updated as necessary to reflect changes in business practices, legal requirements, or company policies.

 

        Asset Compliance

 

Company Equipment and Materials: 

 

a. Employees working from abroad may be provided with company-owned equipment, including but not limited to laptops, mobile phones, and other necessary tools, at the discretion of the company.

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b. The client is responsible for retrieval of the asset if provided by them. 

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